Many years of working with clients in a broad variety of sectors have shown that security and accessibility are two of a document management system’s most important features.
The present epidemic has led to an increase in remote working, and this trend is likely to continue as we transition into a post-pandemic society.
Cloud-based solutions have become increasingly popular in recent years because of the need to completely rethink traditional working practises.
Over 500 information professionals participated in an IDG Cloud Computing Survey, with 92 percent reporting that they utilise some sort of Cloud-based environment, and only 8 percent reporting that they prefer to use an on-premise solution. According to the survey, the number of organisations using at least one Cloud application has dramatically expanded since the pandemic.
Because cloud-based document management software alleviate companies of the financial and resource responsibilities associated with in-house server-based systems by outsourcing administration to third-party providers for a set fee, they have become more popular among corporations.
In addition to decreasing the burden of infrastructure administration on enterprises, Cloud-Based Document Management has numerous other benefits.
Cost-cutting in both price and area
Cloud Document Management saves you a lot of space since you don’t need to have traditional file cabinets in your workplace or spend as much money purchasing and maintaining in-house servers.
This is based on recent research that suggest that cloud-based issues can be handled four times faster than those that need to be repaired on-site.
Protecting Your Information Using Advanced Security Measures
Businesses are facing an expanding number of dangers as a result of the outbreak. At least 51% of businesses were hit by ransomware attacks in 2019, with 73% saying that their data had been unlawfully encrypted and a costly cure was needed.
To protect against these sorts of attacks, cloud document management employs a wide range of modern data security measures. Software that prevents viruses, phishing, and hacking is available around the clock. Because of firewalls, improved encryption, and AI technology, criminals will have a far more difficult time entering into a system.
Increased Security Through Multiple Users
Only those who have been authorised access to a cloud document management system are able to view the documents and data that are stored there. Two-factor authentication, on the other hand, provides complete security while still enabling access to those who have been authorised permissions. Third-party collaboration and customer service may be enhanced by granting restricted access to third-party users.
Scalability at a Low Cost
File cabinets take up a lot of room and are expensive to maintain, so it’s impossible to avoid storing documents in the computers
Misfiling is a possibility, but there are also space and accessibility issues to consider, given that more and more people are working from home these days.
A scalable cloud DMS may be the answer to this problem, since it can offer the resources needed without interfering with digital storage operations.
Every year, tremendous amounts of time are spent in the search for critical data. Cloud-based document management solutions remove common questions like “what is it called?” and “where is it stored?” from the equation. Your vital data will never again be misplaced or misfiled thanks to the usage of a document’s title or content.